GUIDELINES AND PROCEDURES ON FEES PAYMENTS

Observations made by finance department on fees collection revealed that over the year’s students have not been paying their tuition in time. This has resulted in accumulated debt which remains to be collected. Because of this the finance department has put in place guidelines and procedures to ensure maximum and timely fees collection during 2017/2018 academic period.

1.0 REGISTRATION

1. The deadline for unit/semester registration shall be within the first two weeks of every semester.
2. Unit registration shall be done at the registration desk.
3. The registration desk shall be inaccessible after the registration period.
4. Late registration shall attract a penalty of ksh.500 per day.
5. No student shall be allowed to register three weeks after the start of the semester.

 2.0 FEE PAYMENT AND PAYMENT METHODS

1. A student registered at the University must pay all program fees required during their time of study.
2. Upon registration, the student agrees to pay all program fees as and within the stipulated time lines.
3. All fees payable to the University MUST be paid via the approved modes of payment communicated to the students from time to time.
4. Students are required to include their admission number on the banking slips whenever they are making payments to the University.
5. After successful tuition fee payments, students will be required to present bank deposit slips to the finance department for record updating.
6. Every payment made to the bank will be accompanied by a KAGEU receipt as evidence of money received in the university. As such, all students will be required to pick the same from the finance department for their own record. The same can be presented upon request by the finance department in case any clarifications may need to be made regarding balances.
7. While it is understandable a student may not have full semester fees at the point of registration, a 60% initial payment will be required with a written planned payment for outstanding balance which should be cleared before each student seats for exams. If necessary calls will be made to the parents to agree on these plan. This will ensure effective collection with minimal debt for the university.
8. Students are required to get an exam card from finance department prior to sitting for exams as a proof they have paid their fees in full.

3.0 REFUNDS

Fees once paid shall not be refundable or transferable except on approval by University Management Board (UMB).

While a student may request for refund of amounts in excess upon graduation or transfer to another university, however, KAGEU shall retain 20% and refund the balance to the student.

Applications for transfer to other universities shall be made only at the end of the semester in the months of April, August and December. There will be no refunds for transfers made within the semester and students will be required to pay fees in full before being cleared for transfer.

Scholarship funds shall not be transferred to any other university or utilized in any other course other than for tuition and as advised by the sponsor. These funds shall not be refunded to the student, any balances should be refunded back to the sponsor.

4.0 CREDIT TRANSFER

Students seeking transfer of credits will be required to present duly completed transfer forms for payment. The following will be the charges:

1. Credit transfer application fee – kes1500/-
2. Credit transfer fee per credit hour – kes 350/-

5.0 FEE COLLECTION

The following fee collection options shall apply:

1. Students are required to pay full fees at the beginning of each semester; and or,
2. Payment of fees in Instalments may be considered within the following terms:

6.0 AMMENDMENTS

This policy is subject to amendment by the University from time to time as the need arises. Such amendments shall be recommended by the UMB and approved by the University Senate.